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How to Navigate the Verification of Employment Process

How to Navigate the Verification of Employment Process

Both job seekers and employers must properly navigate the verification of employment process. Employment verifications are essential in building credibility and trust when applying for a new job or selecting candidates.

At Walton, we know that there is a need to ensure that the individuals who work for your company are trustworthy and genuine. The verification of employment process is a necessary step in confirming the experience and credentials of prospective employees and guaranteeing your business’s performance and integrity.

The purpose of the employment verification process is to ensure that the information provided by job candidates corresponds to their actual employment history. Employers can reduce the risk of recruiting unethical or underqualified people by meticulously paying attention to employment verifications, thereby protecting their reputation and maintaining a reliable work environment.

We’ll discuss the value of employment verification and explain the procedures involved in this essential hiring process. Knowing your way around the verification of employment process can help you make wise choices and promote greater transparency.

Understanding the Verification of Employment Process

In most cases, the employment verification process is initiated by the employer or their designated representatives, who take the proactive step of initiating the verification of employment. By reaching out to previous employers or verification agencies, employers can obtain comprehensive and reliable information about a candidate’s employment history and qualifications.

The kinds of information that can be validated are quite broad. Employment verifications typically cover details such as:

  • Job titles
  • Dates of employment
  • Responsibilities
  • Performance
  • Salary history

Through this process, employers can gain valuable insights into a candidate’s professional background and assess their suitability for a position.

To conduct these verifications, employers rely on various common methods. This can include:

  • Contacting previous employers directly via phone or email
  • Sending written requests for verification
  • Utilizing online platforms specifically designed for employment verification

Each strategy has its own advantages and considerations, and employers must choose the approach that aligns best with their verification needs and resources.

While the verification process is essential, it does come with its fair share of potential challenges. One such challenge is obtaining timely responses from previous employers, particularly in cases where the company has undergone changes or is no longer in operation. If there are differences in the information provided by candidates or delays in receiving responses, then further investigation might be needed.

How to Prepare for Verification of Employment

Ensuring a smooth and efficient verification of employment process requires proper preparation on the part of employers. Following these steps can streamline the process and avoid delays or inaccuracies.

  • Maintaining up-to-date records of employees’ job titles, start and end dates, and other relevant details will facilitate the verification process.
  • Providing employees with clear and concise information about what to expect and how their employment information may be shared will help prevent misunderstandings or concerns. Open communication with employees also fosters trust and cooperation throughout the process.
  • Designating a point of contact within your organization for verification requests can enhance efficiency. It streamlines communication and prevents delays caused by miscommunication or multiple points of contact.

Tips for Navigating the Verification of Employment Process

Respond Promptly to Verification Requests

Timeliness is key, as delays in providing the requested information can prolong the hiring process and create unnecessary frustration for all parties involved. By promptly responding to verification requests, you demonstrate your commitment to transparency and efficient communication.

Provide Accurate and Complete Information

During the verification process, it is vital to check that the information you are provided is accurate and up-to-date. Incomplete information can lead to confusion and potentially compromise the integrity of the process.

Designate a Point of Contact for Verification Requests

By assigning a specific individual or department to handle verification inquiries, you streamline the process and ensure consistency in responses. This designated point of contact can efficiently manage verification requests, gather the necessary information, and provide prompt and accurate responses, streamlining the overall process.

Maintain Confidentiality and Privacy

As an employer, it is essential to handle employee information with the utmost care and ensure its confidentiality. Respect for privacy not only builds trust between employers and employees but also aligns with legal and ethical obligations.

By implementing secure data management practices and adhering to privacy regulations, you can protect sensitive information and maintain a professional and trustworthy approach throughout the verification process.

By following these tips, employers can navigate the employment verification process effectively. These practices contribute to the overall success of your company’s hiring endeavors and reinforce your commitment to transparency and professionalism.

Dealing with Common Issues in the Verification of Employment

There are some issues that might arise while the employment verification process and a few of them are discussed as follows:

Discrepancies in Employment Information

In cases where there are inconsistencies or gaps in the information provided by candidates, employers must diligently investigate and verify the accuracy of the details. Open communication with the candidate and their previous employers can help resolve any discrepancies and ensure that the verification process proceeds smoothly.

Unresponsive Employers

There might be instances where previous employers are unresponsive to verification requests, which can potentially delay the verification process. In such situations, employers can adopt proactive measures such as sending follow-up requests or exploring alternative verification methods to gather the necessary information. Persistence and adaptability are key to overcoming these challenges and obtaining the required verification details.

Resources for Employers and Verifiers

Online Resources

Online platforms provide a wealth of information and tools to streamline the verification process. From official government websites to industry-specific databases, these resources offer access to reliable and up-to-date information about job candidates.

Utilizing these online resources can save time and effort while ensuring the accuracy and completeness of employment information.

Third-party Employment Verification Services

These services specialize in conducting comprehensive verifications, taking the burden off employers and providing an added layer of expertise and efficiency. With their extensive network and access to multiple sources, third-party verification services can expedite the process and deliver reliable results.


The verification of employment process is a crucial step that employers must prioritize to ensure the integrity and success of their employment verification process. By diligently conducting employment verifications, employers can mitigate risks, build a trustworthy workforce, and safeguard their reputation.

Walton offers a user-friendly platform that simplifies the employment verification process. By leveraging Walton’s expertise and technology, employers can ensure the integrity of their hiring practices and make well-informed decisions.

Streamline your verification process, save time, and build a reliable workforce by choosing Walton’s Verification of Employment today.

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9 Benefits of Bundling Human Resource Services

9 Benefits of Bundling Human Resource Services: Streamlining Your Organization’s Human Resources

Administering Human Resource (HR) services is important for an organization’s success as these services support business expansion and employee engagement. But manging the various moving parts of select HR services can be a challenging and a time-consuming task. Therefore, many businesses today are implementing the practice of bundling HR services in order to streamline and improve their operations.

HR service bundling is the practice of consolidating multiple HR functions and services under a single provider or platform. It involves integrating various aspects of HR management, such as payroll processing, benefits administration, recruitment, employee training, performance management, and more.

Bundling these services enables organizations to streamline their HR processes, eliminate redundancies, and create a centralized and efficient system for managing their human resources.

This approach allows businesses to leverage the experience and resources of a single provider, resulting in cost savings, improved operational efficiency, and better alignment of HR strategies with overall organizational goals.

HR services bundling enables organizations to access comprehensive HR solutions through a single provider, eliminating the need to engage multiple vendors or manage separate systems.

This streamlines processes, reduces administrative burdens, and frees up employees to concentrate on strategic initiatives and employee development. It also enhances compliance with labor laws and regulations by providing access to HR professionals who stay updated on the evolving legal landscape. Offering scalability and flexibility, bundled HR services can adapt to the changing needs of organizations, supporting their growth and transformation.

  1. Cost Efficiency

Bundled HR services can offer significant cost savings for organizations. Businesses can negotiate more favorable pricing by consolidating multiple HR functions under a single provider.

These HR service bundles provide a comprehensive approach to managing your workforce, covering areas such as recruitment, onboarding, training, and employee benefits. Imagine the convenience of choosing a single, cost-effective package that includes all the essential HR services you need.

By bundling HR services, you enjoy substantial cost benefits compared to paying separately for recruitment, training, and payroll services. Bundled HR services not only enhance your organization’s efficiency but also deliver tangible cost savings.

  1. Streamlined Processes

You can efficiently handle all aspects of HR, from hiring to performance reviews, with bundled HR services. Combining these helps your team work more efficiently while also saving time. You no longer need to manage each HR task independently; instead, you can concentrate on major projects that advance your company. When you take advantage of these bundled services, you access a new level of efficiency where your HR procedures are seamlessly integrated, freeing up time and resources for other significant aspects of your company.

  1. Comprehensive HR Solutions

By bundling HR services, businesses are guaranteed access to a wide variety of HR solutions. Bundled services address a range of HR requirements, including hiring, onboarding, performance management and employee engagement. Thanks to this comprehensive approach, businesses can effectively address their HR needs and integrate them with their overarching corporate goals.

  1. Increased Employee Satisfaction

Bundled HR services often contribute to increased employee satisfaction. Employees can easily access and manage their HR-related needs by utilizing a centralized platform with self-service options.

From online benefits enrollment and leave requests to accessing digital pay stubs, employees experience greater convenience and control over their HR interactions. This improved experience fosters a positive work environment and enhances employee engagement.

  1. Improved Compliance

In today’s ever-evolving regulatory landscape, staying compliant with employment laws and regulations is crucial for every employer. When you opt for bundle HR services, you get access to a team of HR professionals who specialize in navigating the legal requirements that govern your industry.

These professionals are well-versed in employment laws and regulations, keeping your organization up-to-date and aligned with the latest standards. They take the responsibility of managing compliance off your shoulders, allowing you to pay attention to your core business operations.

With bundled HR services, you can rest assured that your company’s policies, procedures, and practices are in accordance with the law, mitigating the risk of costly legal consequences.

  1. Enhanced Talent Acquisition and Retention

Bundled HR services give you the knowledge and tools required to attract the best people, from creating attractive job descriptions to putting into practice successful recruitment techniques.

These services go beyond the hiring procedure and are essential for employee retention. You can show your dedication to helping your employees by giving them the requisite training, possibilities for career growth, and competitive benefits.

A stimulating work environment is created by this all-around approach to HR, which also attracts top talent and promotes employee satisfaction and retention.

  1. Access to Expertise

Bundling HR services provides organizations with access to specialized HR practices that might not be as readily available in-house. Whether it’s recruitment, training and development, or employee relations, bundled services offer access to professionals who excel in their respective fields.

These professionals bring valuable insights, best practices, and industry knowledge, allowing organizations to leverage their experience and skill for effective HR management.

  1. Scalability and Flexibility

As organizations grow and evolve, their HR needs should change and adapt as well. Bundled HR services offer scalability and flexibility to accommodate these transformations.

Whether it’s expanding the workforce, entering new markets, or introducing additional HR functions, bundled services can adapt to meet evolving requirements. This scalability eliminates the need to search for new service providers or invest in complex integrations, providing a seamless HR infrastructure.

  1. Strategic HR Management

Bundled HR services enable organizations to make strategic HR decisions aligned with their overall goals. Bundled services offer valuable insights into workforce trends, employee performance, and other key HR metrics through advanced reporting and analytics capabilities. This data-driven approach empowers organizations to make informed decisions, optimize processes, and enhance overall performance.


In today’s fast-paced business environment, it’s necessary for organizations to explore innovative solutions that can drive success and streamline operations. Bundled HR services have emerged as a game-changer, offering a comprehensive approach to managing various aspects of human resources.

As the largest independently-owned provider of Credits and Incentives and Verification-of-Employment solutions, Walton provides a technology platform that streamlines the user experience and delivers maximum results.

Walton provides a proven technology platform that streamlines the user experience and delivers results. It integrates many payroll, application tracking and onboarding partners to simplify requests to verify employment and income. Embrace bundled HR services, optimize your operations, and pave the way for your organization’s continued success.

Walton provides a proven technology platform that streamlines the user experience and delivers results. It integrates many payroll, application tracking and onboarding partners to simplify requests to verify employment and income. Embrace bundled HR services, optimize your operations, and pave the way for your organization’s continued success.

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Walton UKG/ERC Integration Announcement

Exciting News!

Walton, a trusted provider of tax credits and incentives for over four decades, is pleased to announce the first Employee Retention Credit (ERC) integration with long-time strategic partner, Ultimate Kronos Group (UKG).

This unique integration automates Walton’s secure access to crucial employee data used to calculate and report ERC for qualifying businesses.  As a result, companies that use UKG for payroll can now minimize the time it takes to calculate and claim ERC by eliminating custom data file transmissions.

“Walton has completed thousands of ERC projects, helping businesses secure millions in refunds from the government,” said Brian DeVido, VP of Business Development for Walton.  “We are thrilled to be the first UKG partner to develop an integration that automates the data used for ERC, making it easier for UKG clients.”


If your business currently utilizes UKG Pro and would like to learn how Walton’s integration can save your company time and money, visit the UKG marketplace or contact us for a free consultation.


The Employee Retention Credit, under the CARES Act is a refundable credit available for 2020 and 2021 to companies that suffered either a significant gross receipts decline or had a suspension of operations due to government mandate.  Qualifying businesses can earn up to $26,000 per eligible employee.


For over forty years, Walton has been a trusted provider of point-of-hire tax credits and incentives.  Today, Walton leverages the most advanced technology platform proven to automate and integrate tax credits as well as employment verification and unemployment insurance claims, powered by a single data source.  Our integrated solutions feature a best-in-class partner ecosystem, proven to deliver optimal savings for companies across all industries, with ease.  For more information, visit

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